Each staff member signs in with their own PIN. Ask your administrator if you don't have one yet. Default admin PIN is 1234 until changed.
Dashboard
Occupied tonight
0 / 0
Arriving today
0
Departing today
0
Rooms in maintenance
0
Room board
AvailableOccupiedReservedMaintenance
Today's arrivals
Guest
Room
Stay
Today's departures
Guest
Room
Balance
All bookings
Guest
Room
Stay
Check-in
Check-out
Status
Rooms
Room
Type
Rate / night
Status
Room types & rates
Type
Full night
1 Hour
3 Hours
All night
Capacity
Guest directory
Name
Phone
ID number
Stays
Invoices
Invoice #
Date
Guest
Room
Total
Balance
Status
Sales & spending report
Net cash position = revenue minus expenses, payroll, and anything deposited to the bank in this period.
Revenue collected
0
Expenses
0
Payroll paid
0
Net cash position
0
Payments recorded
0
Check-ins
0
Check-outs
0
Deposited to bank
0
By payment method
Method
Payments
Amount
Room occupancy
Room
Guest
Stay
Expenses in this period
Date
Description
Category
Amount
Salary payments in this period
Date
Employee
Month
Amount
Payments in this period
Invoice #
Guest
Room
Method
Amount
Trend
Period
Revenue
Expenses
Payroll
Net
Active employees
0
Total monthly payroll
0
Paid all time
0
Staff directory
This is your payroll roster — cleaners, cooks, security and anyone else on salary, whether or not they have a PIN login to this app. It's separate from Settings → Staff accounts, which controls who can sign in.
Name
Role
Phone
Monthly salary
Status
Recent salary payments
Employee
Month
Due
Paid
Method
Date
Spending
Total expenses (all time)
0
Records
0
This month
0
Deposited (all time)
0
Expense records
Date
Description
Category
Vendor
Method
Amount
Cash / bank deposits
When cash is taken out of the till and deposited at the bank (or moved to mobile money), record it here — it's tracked separately from expenses since it isn't money spent, but it does reduce cash on hand and shows up as a deduction in Reports.
Date
Destination
Method
Note
Amount
Hotel details
Staff accounts
Each staff member signs in with their own PIN, checked on this device. Admins have full control; Assistant Managers can see and do almost everything but can't delete, void, cancel, manage staff, or change cloud sync; front-desk staff can take bookings and handle billing.
Name
Role
Status
Hotel details, Reports, Payroll and Spending can only be seen by an administrator or assistant manager. Staff accounts and cloud sync can only be changed by an administrator.
Cloud sync
Optional. This app works fully offline on its own — nothing here is required. If you set up the small companion backend (see the README), this device will push its changes up and pull down changes from other devices whenever it has an internet connection, so the hotel owner can see live activity from anywhere.
Not set up.
Only an administrator can view or change the backend URL and sync key.
Data & backup
This device's data lives in this browser first and foremost. Export a backup regularly, especially before clearing browser data or switching computers — cloud sync (if set up) is a second copy, not a replacement for your own backups.
Add staff
Add employee
Pay salary
Record expense
Expense record
Record cash / bank deposit
New booking
Add room
Add room type
Invoice
Add charge
Discount (admin only)
Record payment
Void this invoice (admin only)
Voiding removes this invoice's payments from revenue reports. It can't be undone — use it for a billing mistake, not to adjust a guest's stay (cancel the booking for that instead).